Licence renewals and filings that chase themselves.
Every dated commitment — trade licence renewals, regulatory filings, powers of attorney, document expiries — attached to the client, case or project it belongs to, with a named owner and a reminder before it falls due.
A trade licence expires. Nobody misses it deliberately — it simply belonged to no one.
These commitments live in the gaps: a renewal date in a spreadsheet somebody maintained until they left, a power of attorney whose expiry only matters on the day it is needed, a filing that recurs annually and is therefore forgotten in eleven months out of twelve. The cost of missing one is never proportionate to how easy it was to miss.
From the commitment to the reminder.
- 01
Attach it to what it actually concerns
An obligation belongs to a client, a case or a project — not to a general calendar. Which means it is found by whoever opens that record, not only by whoever remembers it exists.
- 02
Pick from your own categories
Categories carry their own checklists of obligation types, so "Licence & Renewals" offers trade licence renewal and the rest rather than asking somebody to type it correctly. Several can be logged at once — each becomes its own tracked item.
- 03
Give it an owner and a deadline
One or more named people are responsible, and a deadline is required — it cannot be left blank or set in the past. The form tells you, as you set it, how many days before the deadline the reminder will fire.
- 04
The reminder finds the owner
It goes to the person responsible, in Arabic or English, the configured number of days ahead. Move the deadline and the reminder recalculates itself; put the obligation on hold and reminders pause, then resume when it is live again.
- 05
Work it, and keep the trail
Not started, in progress, completed — with every change of status, deadline or owner kept in a history. When somebody asks why a renewal slipped, the answer is a record rather than a reconstruction.
The same thing, on screen.
A dated commitment, its owner, and the reminder that arrives before it falls due.
What changes for the firm.
- A renewal belongs to a named person rather than to everyone.
- The obligation is found by whoever opens the client, not only by whoever remembers.
- Moving a deadline moves its reminder, without anyone re-setting it.
- An obligation on hold stops chasing, and starts again when it is live.
- The commitment survives the person who was tracking it leaving.
- Why a renewal slipped is a history, not a reconstruction.
Everything included, in one place.
Attached to the record it concerns
Obligations belong to a client, case or project rather than to a standalone calendar, so they surface where the work is rather than only where somebody thought to look.
Categories with their own checklists
Each category loads the obligation types that belong to it, so logging a licence renewal is a selection rather than free text — which is what makes the list filterable a year later.
Named ownership, required
One or more responsible people must be assigned, and a deadline must be set and cannot be in the past. The two most common reasons a commitment is missed are prevented at the point of entry.
Reminders that follow the date
The reminder fires a configured number of days before the deadline and goes to the owner in their own language. Change the deadline and it recalculates; there is no second thing to remember to update.
Pause and resume
An obligation on hold stops reminding without being deleted or marked complete, and resumes when the matter is live again — because the alternative is people silencing alerts they then never restore.
Filters that match how you work
By status, by deadline bucket such as overdue or due soon, by obligation type, by related record, or by owner — including everything assigned to you.
Common questions about this feature.
Any dated commitment attached to a client, case or project — trade licence renewals, regulatory filings, powers of attorney, insurance and document expiries, recurring compliance dates. If it has a deadline and a consequence for missing it, it belongs here rather than in somebody's calendar.
The person assigned as responsible, a configured number of days before the deadline, in Arabic or English. Assignment is required rather than optional, because an obligation belonging to everybody is an obligation belonging to nobody.
The reminder recalculates from the new date automatically. There is no second place to update, which matters because a reminder left pointing at a superseded date is worse than no reminder at all.
Yes, and this exists deliberately. Reminders can be paused and later resumed without deleting the obligation or marking it complete — the alternative is people muting alerts they never turn back on, which is how a paused commitment becomes a missed one.
Works with the rest of the platform.
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A short walkthrough with our team, using the kind of work your team handles day to day.