Expense management software for law firms.
Record disbursements against the matter with the receipt, the VAT and who paid — then track who the firm still owes, and recover the cost on the client's invoice.
A paralegal pays a court fee out of their own pocket on Tuesday, because the filing could not wait.
Three weeks later two questions have no clear answer: has the firm paid them back, and has the client been charged for it? The receipt is in a coat pocket, the amount is in somebody's memory, and by the time the invoice goes out one of those two things will have been missed. Usually the same one.
From the receipt to the invoice.
- 01
Log it against the work it belongs to
The disbursement records against the matter, and the case or project within it — with the receipt attached, the amount, the VAT, the date, who paid it and who it was paid to. Court fees are recorded as what they are rather than as a general cost.
- 02
Say whether somebody is owed money
Mark the expense as needing a claim when a person has fronted it. The firm can then list, at any moment, every expense somebody has paid for and not yet been repaid — a question most practices answer by asking around.
- 03
It waits for approval
An expense sits pending until it is approved or rejected. Nothing unauthorised reaches a client, and a rejection is recorded rather than being a conversation nobody wrote down.
- 04
Recover it on the client's invoice
Approved disbursements are billed alongside professional fees and itemised separately, so the client can see what was work and what was cost incurred on their behalf.
- 05
Settle the reimbursement
Mark the claim settled when the person is paid back, and it drops off the unsettled list. The firm's obligation to its own staff is tracked as deliberately as its clients' obligations to the firm.
What changes for the firm.
- Nobody is out of pocket for longer than they should be.
- You can list every expense the firm still owes someone, on demand.
- A court fee is charged to the client it was actually incurred for.
- Receipts sit with the expense rather than in a coat pocket.
- VAT is captured at the point of spend, not reconstructed later.
- An audit becomes a filter rather than a reconstruction.
Everything included, in one place.
Reimbursement tracking
Every expense can be flagged as needing a claim and later as settled, so the firm can separate what it owes its own people from what it has already repaid — and neither depends on anyone remembering.
Recorded against the matter it belongs to
Disbursements attach to the matter and to the case or project within it, so a cost belongs to the file it arose from rather than to a general ledger line nobody can trace back.
Receipts and VAT
The receipt attaches to the expense record and VAT is captured with the amount at the point of spend, which is what makes the tax position reconstructable a year later.
Approval before billing
Expenses are pending until approved or rejected, so nothing unauthorised reaches a client invoice and a refusal leaves a record.
Who paid, and who was paid
Both sides are recorded — the person or account the money came from, and the court, agent or supplier it went to — along with the transaction reference.
Filterable for audit
Expenses filter by matter, client, type, date range, who was paid and reimbursement status, so producing the evidence behind a charge is a query rather than an afternoon.
Common questions about this feature.
Yes. An expense someone has paid personally is flagged as needing a claim, and stays on the unsettled list until it is marked settled. That turns "has anyone paid Ahmed back for the court fee?" from a question you ask around the office into a filter.
Yes. An expense is pending until it is approved or rejected, so unauthorised charges do not reach a client invoice — and a rejection is recorded rather than being an undocumented conversation.
Yes, on the expense record itself at the point it is entered, alongside the amount and the transaction reference. Reconstructing a VAT position from receipts months later is the thing this avoids.
Yes. Receipts attach to the expense record on the matter, which is what makes an audit a filter on existing records rather than a search through inboxes.
Works with the rest of the platform.
Conflict checks & KYC
Screen every new matter against your whole book of business, and run client due diligence with a documented approve or reject trail.
Read ›AI case workspace
One workspace over a case's documents, with three ways into it: a dated chronology, a map of every party, and answers cited to the page they came from.
Read ›Client portal
Their cases, their updates, the documents you chose to share, and the paperwork you need back from them — in one place, scoped to them and nothing else.
Read ›Obligations & renewals
Every dated commitment — trade licence renewals, regulatory filings, powers of attorney, document expiries — attached to the client, case or project it belongs to, with a named owner and a reminder before it falls due.
Read ›Hearings & calendar
The daily hearing roll the way Gulf practice actually runs it — banded by instance, filtered by emirate and hearing type, in Arabic or English, on Hijri or Gregorian dates.
Read ›Legal accounting
The VAT return as a report rather than a reconstruction, tax and currency held on the client so an invoice is right by construction, and one position across the whole book — with the bookkeeping proper left to the package built for it.
Read ›See it on your own matters
A short walkthrough with our team, using the kind of work your team handles day to day.