Conflict check and KYC software for law firms.
Screen every new matter against your whole book of business, and run client due diligence with a documented approve or reject trail.
Before you can act for someone, you have to be certain you have never acted against them.
In most firms that certainty comes from a partner's memory, a search of the shared drive, and an email round the office asking whether the name means anything to anyone. It usually works. The once it does not is the one that reaches the regulator — and by then nobody can show what was checked, by whom, or on what day.
Taking on a client, start to finish.
- 01
A name arrives
Enter the prospective client and the other side. That is enough to begin — no file has to be opened and nothing has to be set up first.
- 02
Everything you hold is searched
CasEngine looks across every client, matter, case, project and enquiry in the system. It matches on similarity rather than exact spelling, so a name written one way in 2019 and another way today still finds itself. Each result shows how close the match is and where it came from.
- 03
The client fills in their own file
Send a secure link and the client completes the questionnaire themselves, in Arabic or English: beneficial owners and directors, citizenships, the declarations you are required to collect, and whichever documents your firm asks for. Reminders chase them, so a partner does not have to.
- 04
Someone decides, and the reason is kept
Clear the matter or decline it. Anything that needs a second opinion can be flagged so it reaches a partner before the file is opened rather than after — and the flag stays next to the answers that raised it.
- 05
The file can be produced years later
The search and the completed questionnaire export as dated PDFs naming who ran them and what was searched. When somebody asks what you did before taking the client on, the answer is a document, not a reconstruction.
The same thing, on screen.
Searching 11,022 records for a new prospect — a 94% match on an opposing party, then a cleared check filed as PDF.
What changes for the firm.
- A conflict search takes a minute, instead of an afternoon of asking around.
- Every check leaves a record — including the ones that found nothing.
- Clients complete their own onboarding, in their own language.
- Onboarding follows the same order whoever is running it.
- High-risk files reach a partner before the work starts, not after.
- An audit becomes a matter of retrieving a file rather than rebuilding one.
Everything included, in one place.
Conflict of interest screening
Every prospective matter is screened against the clients, matters, cases, projects and leads already in the system before it is opened. Matching is by similarity rather than exact spelling, so a name recorded differently the second time still surfaces.
PEP and sanctions declarations
The KYC form captures declared exposure — politically exposed persons and their close family, sanctioned persons, sanctioned jurisdictions and any restrictions imposed — each with the client's own remarks, held on file as the record of what was asked and what was answered.
Identity and document capture
Passport and identity details, issue and expiry dates, place and date of birth and the supporting documents are captured on the client record, so the evidence behind an onboarding decision sits with the client rather than in somebody's inbox.
Client due diligence workflow
Send the client a secure link, in Arabic or English, and they complete the questionnaire themselves — UBO and director declarations, citizenships, and whichever documents your firm requires. Status, reminders and the full history stay visible to the team throughout.
High-risk escalation
An onboarding file can be flagged high-risk so it goes to a partner for a decision before the matter opens, with the flag kept alongside the answers that prompted it.
Data retention and auditing
KYC records are retained inside the platform to meet retention requirements, and both the screening history and the completed KYC form export as PDF for the ethics file.
Common questions about this feature.
When a matter is created, CasEngine screens the client and related parties against every client, matter, case, project and lead already in the system. Matching is by similarity, so alternative spellings and near-misses still appear, each with a match score and the parts of the system it was found in. The decision — cleared or declined — is recorded and kept as a dated PDF naming who ran it.
It captures PEP, sanctions and restriction declarations as part of the KYC questionnaire, with the client's own remarks, and holds them as the auditable record of what was asked and answered. It does not search external watchlist databases on your behalf — firms required to run list screening should continue to do that with their existing provider and record the outcome against the client here.
Yes. Every check produces a dated report stored against the matter, and KYC documents are retained inside the platform so an audit does not mean reassembling evidence from email.
Works with the rest of the platform.
AI case workspace
One workspace over a case's documents, with three ways into it: a dated chronology, a map of every party, and answers cited to the page they came from.
Read ›Client portal
Their cases, their updates, the documents you chose to share, and the paperwork you need back from them — in one place, scoped to them and nothing else.
Read ›Obligations & renewals
Every dated commitment — trade licence renewals, regulatory filings, powers of attorney, document expiries — attached to the client, case or project it belongs to, with a named owner and a reminder before it falls due.
Read ›Hearings & calendar
The daily hearing roll the way Gulf practice actually runs it — banded by instance, filtered by emirate and hearing type, in Arabic or English, on Hijri or Gregorian dates.
Read ›Legal accounting
The VAT return as a report rather than a reconstruction, tax and currency held on the client so an invoice is right by construction, and one position across the whole book — with the bookkeeping proper left to the package built for it.
Read ›Matter & case management
Every matter in one record — parties, documents, hearings, minutes and deadlines, from registration through to an appeal window that counts itself down.
Read ›See it on your own matters
A short walkthrough with our team, using the kind of work your team handles day to day.